- SERVANT LEADERSHIP
Senior Human Resources Generalist
Essential Job Requirements:
- Assist with recruiting, assessing, interviewing and onboarding programs; coordinating evaluation process and counseling managers on candidate selection. Works in conjunction with Contact Center, management and HRG.
- Prepare and send new hire information and required forms.
- Schedule and conduct onboard of new hires introducing new hires to our environment and culture, sharing expectations and company policies and goals and ensuring receipt of all required documentation (I-9, Eye Report, etc.).
- Assist with planning and monitoring of employee annual appraisals and quarterly conversations.
- Assist, guide and/or coach managers in corrective action process, performance improvement plans; hearing and resolving employee grievances; counseling employees and supervisors.
- Maintain the work structure by updating job requirements and job descriptions for all positions.
- Establish and maintain department records & reports. Maintain historical human resource records by designing a filing & retrieval system; keeping past & current records up-to-date.
- Conduct and analyzing exit interviews; recommending changes and coordinating evaluation process.
- Maintain Human Resources Information System (HRIS): processing employee data, generating HR-related reports, managing system upgrades and maintaining data integrity.
- Compliance led for audits and surveys to ensure contractual requirements are met for NIB, RESPECT, DBC and related programs, etc.
- State and federal compliance for AAP/EEO/ACA, Covid and other requirements.
Payroll and Compliance
- Process payroll for Lighthouse Central Florida and Lighthouse Works.
- Maintain payroll information by designing systems; directing the collection, calculation, and entering of data.
- Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
- Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/division transfers.
- Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Understanding of payroll liabilities, then calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker’s compensation payments.
- Balance the payroll accounts by resolving payroll discrepancies.
- Provide payroll information by answering questions and requests.
- Maintain payroll guidelines by writing and updating policies and procedures.
- Maintain a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
- Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
- Maintain employee confidence and protect payroll operations by keeping information confidential.
- Prepare and submit assigned Grant Reports or invoices that have payroll or timesheet components coordinating with Grants Manager and Program Services.
- Oversees and maintains compliance reporting requirements.
- Maintain employee benefits programs and inform employees of initial eligibility of benefits and at open enrollment and enrolling employees to the designated selections.
- Administer and handle all enrollment and reporting requirements for the 401K retirement plan.
- Works in conjunction with brokers.
- Monthly reconciliation of insurance billings ensuring proper charges and the collection of employee deductions.
- Plan and implement effective employee engagement activities and programs.
- Help assess where there are critical employee engagement issues.
- Works under direction of HRD helps to drive key initiatives related to employee branding and value proposition, culture, employee surveys, and recognition programs.
- Acts as an ambassador for our culture and core values throughout the company.
- Helps to evolve the employee experience programs and initiatives.
- Builds social and work events that enhance connectivity within our dynamic work culture.
- Help foster an inclusive culture by contributing perspective, insights, and knowledge, and taking a balanced consultative and systemic approach to enable the organization to capitalize on success.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Participate in administrative staff meetings and attends other meetings to contribute to team effort.
- Other duties as assigned.
Qualifications and Requirements:
- Bachelor's Degree in Human Resources Management or Business Administration preferred.
- 3 to 5 years of Generalist and/or Payroll experience required
- PHR or SHRM-CP certification preferred or working towards certification
- Intermediate or advanced proficiency using Microsoft Office Products (Outlook, Excel and Word)
- HRIS proficiency. Knowledge of Paycom a plus.
- One plus year working for non-profit organization preferred
- Thorough knowledge of payroll processing tasks and activities
- Experience with onboarding candidates for open positions
- Knowledge of Employee Engagement Strategies taking full ownership of strategy from ideation to creation and through to execution
- Excellent communication skills – verbal and written
- Proficient in business English, spelling, punctuation and grammar
- Skilled in the use of standard business machines and computers
- Excellent computer skills – Microsoft Office skills
- Professional maturity and judgment
- Capable of working with a variety of personalities and leadership styles
- Detail oriented and highly organized
- Effective organizational and time management skills
- Good judgment and objectivity
- Flexibility and ability to multi-task
- Ability to maintain confidentiality of sensitive matters.
- Employee must be able to sit or stand for prolonged periods of time.
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.
- Successful result of Level II Background Check
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.